Public Affairs Coordinator – Washington, DC

May 11, 2023

The Public Affairs Coordinator is responsible for providing overall administrative coordination to the Managing Director of Federal Relations and the professionals of the Bose Public Affairs Group LLC (“BPAG”) Washington, DC office.

Responsibilities

  • Assist senior professionals with administrative tasks including: maintaining calendars, expense filing, matter intake, scheduling travel arrangements, planning and coordination of all meetings and events throughout the year
  • Organize and maintain all client contacts and other documents as necessary
  • Coordinate with accounting department in Indianapolis on all client contracts, billings, budget, and expense matters
  • Monitor and maintain office and kitchen supplies and coordinate with the Facilities Manager in the Indianapolis office
  • Proofread, edit and finalize pre-bill and invoice documents
  • Manage conference room calendars ensuring rooms and office suite is organized and presentable for meetings, client visits and various events
  • Liaison to building management personnel on all building and tenant matters
  • Liaison with office subtenants

Qualifications/Requirements

  • Bachelor’s degree preferred
  • Ample relevant or transferable experience in an office environment
  • 1-3 yrs. experience in legislative, political and public affairs work preferred
  • Advanced computer skills: Microsoft Office 2016 including Excel, Outlook and Word, as well as Nuance Power PDF and Adobe Acrobat
  • Desire to be a part of a dynamic and growing team with a culture of excellent service to clients and support for colleagues
  • Excellent organizational, analytical, planning and prioritization skills
  • Positive team player, independent self-starter, takes direction well and accepts a challenge
  • Represent the company in a professional manner at all times
  • Professional attitude and excellent customer service skills
  • Outstanding interpersonal skills to work effectively within a team environment
  • Excellent written and verbal communication skills
  • Demonstrate good judgment and discretion
  • Generate high-quality work, with exceptional attention to detail and proof reading skills
  • Ability to adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment
  • Willingness and desire to maintain and increase technical skills
  • Regularly report to work and adhere to designated work schedule
  • Professional appearance and demeanor

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please send a cover letter and resume to jobs@bosepublicaffairs.com.